Fire Walk Conditions of Entry

Please read the following terms and conditions carefully as they are the terms on which the contract between you and ‘the Organiser’, Katharine House Hospice (Katharine House) will operate (The Agreement.) they comprise the rules of entry into The Fire Walk and are what you have agreed to when entering.

The event: The Event is a Fire Walk which takes place between 1800hrs - 2200hrs on 12 October 2018. Full details of the Event, including the itinerary, associated services, and joining instructions are set out on ‘the Event Website’ – www.khh.org.uk/Firewalk  and a registration pack will be sent to all walkers.

Entry fee: The entry fee is £25 (non-refundable) with a minimum fundraising requirement of £125 which must reach us no later than 16 November 2018

Entry and benefits: in return for your entry fee Katharine House will supply you with one entry to the event. Full training from Firewalk.co.uk and a memento of your achievement. For the avoidance of doubt you are purchasing entry in the Event and any benefits are incidental.

Confirming your place: Your entry to the Event is only secure once you have received an email confirming your place. The email will be sent within 48 hours after completing the online registration form or within 48 hours of receipt of an offline registration form.

Making changes: Subject to availability as outlined below, once this form has been submitted it may be possible to change up until 30 September 2018. No changes can be made after 30 September 2018.

Missing packs and event items: In the event that you do not receive your event pack by email or mail, Katharine House Hospice will immediately re-issue you with to ensure that you can still participate in the Fire Walk.

Right to cancel: You have the legal right to cancel your entry from the time the contract is made until the expiry of the fourteenth day following your entry being made.

Refunds: Refunds will only be made:

  • In the event that the Event is unavoidably cancelled by Katharine House
  • If you exercise your right to cancel and terminate within fourteen days of the date on which you submit this form.

All entrants must be over 18 years old:

  • Katharine House shall not accept entries for anyone under 18 years of age on 12 October 2018.

Animals: No animals apart from guide dogs are permitted to take part in the Event or to enter the start and finish enclosure.

Alcohol and smoking: No alcohol is to be brought in the Event site or consumed during the Event. Smoking is not permitted at the event.

Behaviour: By entering the Event you agree to follow the reasonable direction of Katharine House and abide by the rules of the Event which shall be communicated to you from time to time, these include, but are not limited to, time limits, start procedures and timings medical requirements, etc. You will act responsibly and honestly at all times in respect of your participation in the Event and during the time leading up to it, and will not bring through your actions the Event, the Organiser, and if applicable the Charity into disrepute.

Medical information and liability: You are responsible for your own medical condition. If you are in doubt about your ability to take part or finish the Event or you have any medical condition, consult your doctor prior to commencing your exercise programme. Katharine House does not accept liability for the health of the entrant.

Disabled entrants are welcome to take part, although due to the nature of the Event we ask you to contact the organisers prior to filling in this form as the Event may not be feasible for people with some disabilities.

Sponsorship money raised: You agree to raise a minimum of £125 for Katharine House Hospice. All monies that you raise in connection with the Firewalk Walk will be held on trust for us and therefore must be passed to us. We ask that you do this as soon as practicable after the event. Details about how to pay in your money are provided in your information pack.

Equipment: Participants are obliged to ensure that they wear appropriate clothing to undertake the walk. Guidelines will be provided by Firewalk.co.uk

Liability: All participants, including you, enter this event entirely at their own risk and we, Katharine House, Katharine House employees and volunteers, shall not be liable for any injury or loss that might occur as a result of your participation in the Event except for death or personal injury caused as a result of our negligence or to the extent that any liability cannot be lawfully restricted or excluded by us under applicable law.

Participants' friends and family members who attend the event as supporters or spectators do so entirely at their own risk. We, Katharine House, Katharine House employees and volunteers, shall not be liable for any injury or loss that might occur as a result of their attendance at the Event except for death or personal injury caused as a result of our negligence or to the extent that any liability cannot be lawfully restricted or excluded by us under applicable law.

Termination: This Agreement remains in force until you have paid all money and sponsorship raised in relation to the Fire Walk. Katharine House may cancel this Agreement at any time if you are in breach of this Agreement.

Complaints: If you have any complaints or queries, please write to Katharine House Hospice, Aynho Road, Adderbury, Banbury OX17 3NL.


Media: The Organiser reserves the right to use photographs or video type footage taken on the Event that may include you for digital marketing, online material, print marketing, and advertising. If you would prefer not to be included in photographs that are used in this way, please let us know.