IMPORTANT! Please read the following terms and conditions carefully as they are the terms on which you have agreed to participate in the Midnight Walk. These terms form the ‘Agreement’ between the participant, referred to throughout as ‘you’, and the organiser, Katharine House Hospice (including Katharine House staff and volunteers), referred to throughout as ‘us’, ‘we’ comprising the rules of entry into The Moonlight Walk and are what you have agreed to when entering.

The event: The Event is a walk which takes place between 7pm and midnight on 9 July 2022. You have the choice of entering in the ten-mile walk or the six-mile walk. Full details of the Event, including the itinerary, associated services, and joining instructions are set out on ‘the Event Website’ – and a registration pack is sent to all walkers.

Entry fee: The entry fee is £20 for adults and £10 for children. We will from time to time offer reduced rate entry fees as advertised through the event page of our website on These offers are at our discretion and we reserve the right to withdraw them at any time without prior warning.

Entry and benefits: In return for your entry fee Katharine House will supply you with one entry to the event.

Additional information and benefits will also be provided including Event information, a runner number, and a certificate of achievement upon completing the walk. We will endeavour to offer other benefits, e.g. a light snack, at the start of the Event at our discretion. For the avoidance of doubt you are purchasing entry in the Event and any benefits are incidental.

Confirming your place: Your entry to the Event is only secure once you have received an email confirming your place. The email will be sent within 72 hours after completing the online registration form or within 72 hours of receipt of an offline registration form.

Making changes: Subject to availability, as outlined below, once this form has been submitted it may be possible to make some changes to your registration up to 14 days prior to the event date. No changes can be made after this point.

Missing packs and event items: If you do not receive your event pack by email or mail, Katharine House will reissue your pack. Please contact [email protected]

Right to cancel: You have the legal right to cancel your entry from the time the contract is made until the expiry of the fourteenth day following your entry being made.

Refunds: Refunds will only be made:

  • If the Event is unavoidably cancelled by Katharine House.
  • If you exercise your right to cancel and terminate within 14 days of the date on which you submit this form.

0-17 year olds:

  • An adult must accompany any entrant aged under 18 for the duration of the Event. The guardian of the child must enter the Event prior to the child entering.
  • This is a strenuous event and children must be physically capable of walking the distance that they have been signed up for. It is up to the parent or guardian of the child to decide if they are physically able.

Strictly for walkers only: You are not permitted to use any form of propulsion or transport other than walking.

Running is not allowed during the event.

Animals: We are sorry, but we do not allow dogs at this event, due to restrictions at the Rugby Club.

Alcohol and smoking: No alcohol is to be brought in to the Event site or consumed during the Event. A bar will be available at the venue for when you have completed the walk.

Smoking is not permitted at the event.

Behaviour: By entering the Event you agree to follow the reasonable direction of Katharine House and abide by the rules of the Event, which shall be communicated to you from time to time. These include, but are not limited to, time limits, start procedures and timings, medical requirements, etc. You will always act responsibly and honestly in respect of your participation in the Event and during the time leading up to it, and will not bring, through your actions, the Event, the Organiser, and the Charity into disrepute.

Medical information and liability: You are responsible for your own medical condition and for any participating children in your legal care. If you are in doubt about you or your child’s ability to take part or finish the Event or you have any medical condition, consult your doctor prior to commencing your exercise programme. Katharine House does not accept liability for the health of the entrant.

Disabled entrants are welcome to take part, although due to the nature of the Event we ask you to contact the organisers prior to filling registering as the Event may not be feasible for people with some disabilities.

Sponsorship money raised: You agree to raise a minimum of £30 for Katharine House Hospice. All monies that you raise in connection with the Moonlight Walk will be held on trust for us and therefore must be passed to us. We ask that you do this as soon as practicable after the event, and within 14 days of the event date. Details about how to pay in your money are provided in your information pack.

Equipment: Participants are obliged to ensure that they wear appropriate clothing to undertake the walk. Participants will not be allowed to walk unless they are carrying a working torch or head torch.

Liability: All participants enter this event entirely at their own risk and we, Katharine House, Katharine House employees and volunteers, shall not be liable for any injury or loss that might occur as a result of your participation in the Event except for death or personal injury caused as a result of our negligence or to the extent that any liability cannot be lawfully restricted or excluded by us under applicable law.

Participants’ friends and family members who attend the event as supporters or spectators do so entirely at their own risk. We shall not be liable for any injury or loss that might occur as a result of their attendance at the Event except for death or personal injury caused as a result of our negligence or to the extent that any liability cannot be lawfully restricted or excluded by us under applicable law.

Termination: This Agreement remains in force until you have paid all money and sponsorship raised in relation to the Moonlight Walk. Katharine House may cancel this Agreement at any time if you are in breach of this Agreement.

Complaints: If you have any complaints or queries, please write to Katharine House Hospice, Aynho Road, Adderbury, Banbury OX17 3NL.

Media: The Organiser reserves the right to use photographs or video type footage taken on the Event that may include you for digital marketing, online material, print marketing, and advertising. If you would prefer not to be included in photographs that are used in this way, please let us know.

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