The support of our community is vital to Katharine House. The money you raise every year through tea parties, runs, sales, cycles, walks, ploughing matches, head shaves, quizzes, sponsored silences and more, provides more than three-quarters of the hospice’s funding.

We depend heavily on this fundraised income, but we also care greatly about the health and welfare of those of you who go to such an effort to organise these events to raise money.

In light of the current situation with COVID-19, we ask anyone planning to hold or take part in a fundraising event to follow current government guidance on social distancing and protecting vulnerable people.  

Postponing your event?

Before making a decision whether to go ahead or postpone your event, it's essential to keep up to date about coronavirus to ensure the safety of you, your team and your attendees. 

Guidance and advice on COVID-19 is changing regularly and a number of event organisers have decided to postpone their events until later in the year. We cannot advise on whether you should do this, but we would ask that, while planning your event or activity, you refer regularly to the latest government guidance before making any decisions about whether to go ahead.

Tips for postponing your event

If you’ve made the difficult decision to postpone your event, be sure to:

  • have a replacement date and venue in place and let people know about it
  • offer to transfer any sold tickets to the new event
  • offer a refund (where possible if costs have not already been incurred) as well - your new event date or location may not work for everyone.

On the bright side, if you are doing a sponsored event, you have even more time to raise sponsorship so that you can smash your target! It also gives you more time to train and get even fitter or more time to put in to organising your event and making it the best it can be.

Moving your event online

If you decide to move your event, bear in mind that some types of events can work just as well virtually, in the form of an online event, such as a quiz night.

To promote the event make use of all the fabulous social media tools out there such as Instagram, Facebook, Twitter, WhatsApp, and Pinterest. Also set up a JustGiving or VirginMoneyGiving page - you could still be raising vital funds to support our work.

To host an event online, you will need to decide which digital format will work best for you for ticket sales, for example using Eventbrite. Eventbrite has created some tips and resources to help you host an event online.

Preparing for a safer event

Once we have emerged from our current lockdown and life starts opening up again, you might find you can start organising an outdoor event.

Here are a few recommendations on how you can prepare for an event safety, ensuring that you stay up to date with government guidance.

In advance of the event

Communicate regularly with your guests, letting them know what you are doing and what precautions you are taking.

  • Outline the precautions you will be taking at the event.
  • Encourage guests to stay at home if they feel unwell or have a cough or fever.
  • Encourage guests to wash hands often and for 20 seconds.
  • Encourage the use of hand sanitiser at every opportunity. 
  • Set up an online fundraising page, such as JustGiving or VirginMoneyGivingand let your guests know it’s OK not to come if they feel uncomfortable, but encourage them to make a virtual donation through your fundraising page.

At the event

Make sure you do everything you can to reduce the risk of transferring illness. For example:

  • Provide hand sanitiser stations around your venue.
  • Try not to handle any money directly. If you can’t avoid this, wear gloves.
  • Provide shop-bought refreshments such as cakes and discourage people from bringing their own homemade products. 
  • Ask anyone who is feeling unwell to return home and self-isolate.

We’re in this together

We’re just an email away, if you have any questions about your event or want some advice on how to go about rescheduling it, get in touch at [email protected] and we’ll help you with advice.

Please stay safe and, whether you go ahead with your event or postpone it to a later date, we hope you have a successful fundraiser and we look forward to hearing all about it and seeing your photos.

If you would still like to show your support for Katharine House you can donate through our website.

Please consider donating