Your fundraising events and coronavirus The support of our community is vital to Katharine House. The money you raise every year through tea parties, runs, sales, cycles, walks, ploughing matches, head shaves, quizzes, sponsored silences, and more provides more than three-quarters of the hospice’s funding. We depend heavily on this fundraised income, particularly in our current deficit situation. But we also care greatly about the health and welfare of those of you who go to such an effort to organise these events to raise money to ensure local families affected by a life-limiting illness can get the specialist support they need. In light of the current situation with Coronavirus (COVID-19), we ask anyone planning to hold or take part in a fundraising event to follow current government guidance on social distancing and protecting vulnerable people. If you would still like to show your support for Katharine House you can donate through our website just hit the button at the top of this page. If you would still like to go ahead with your event, why not take it online instead and make use of all the fabulous social media tools out there such as Instagram, WhatsApp, and Pinterest. By holding a virtual event, and setting up a JustGiving page, you could still be raising vital funds to support our work. Postponing your event? We have compiled the following tips for you to consider when deciding whether to go forward with your fundraising activity. Stay informed Before making a decision whether to go ahead or postpone your event, it is essential to keep up to date about coronavirus to ensure the safety of you, your team, and attendees. Guidance and advice on coronavirus is changing regularly and a number of event organisers have decided to postpone their events until later in the year. We cannot advise on whether you should do this, but we would ask that, while planning your event or activity, you refer regularly to the latest guidance before making any decisions about whether to go ahead: UK Government NHS England World Health Organisation (WHO) Tips for preparing for a safer event As you continue to move forward with hosting your event, here are a few recommendations on how you can prepare for event safety, ensuring that you also stay up to date with any recommendations from the above organisations. Make sure you communicate with your guests to let them know what you are doing and what precautions you are taking: Communicate often, let your attendees know that your event is still on. Outline the precautions you will be taking at the event. Encourage guests to stay at home if they feel unwell or have a cough or fever. Encourage guests to wash hands often and for 20 seconds. Encourage the use of hand sanitiser at every opportunity. At your event, make guests feel safe and comfortable by ensuring that you do everything you can to reduce the risk of transferring illnesses, for example: Ask anyone who is feeling unwell to self-isolate. Set up an online fundraising page such as; justgiving.com, www.virginmoneygiving.com, or www.wonderful.org, and let your guests know it’s ok not to come if they feel uncomfortable, but encourage them to make a virtual donation through your fundraising page. Ask attendees not to shake hands or hug – you could make this fun and invite new and inventive suggestions for ways of saying hi, like a toe tap. Provide hand sanitiser stations around your venue. Try not to handle any money directly. If you can’t avoid this, wear gloves. Provide shop-bought refreshments such as cakes and discourage people from bringing their own homemade products. Move events outside if at all possible and, if inside, provide lots of ventilation and give people room to spread out. Current government guidelines suggest people have at least 6 feet (2 metres) between them and another person. Tips for moving your event online If you decide to move your event, bear in mind that some types of events can work just as well virtually, in the form of an online event. To host an event online, you will need to decide which digital format will work best for you, for example Eventbrite. We are preparing some options for hosting an online event which will include Care for a Cuppa and virtual runs. Visit our website for the most up-to-date information: www.khh.org.uk/whats-on. Eventbrite has set up some tips and resources to help you host an event online, have a look here: https://www.eventbrite.co.uk/support/articles/en_US/Multi_Group_How_To/how-to-set-up-an-online-only-event?lg=en_GB . Tips for postponing your event If you’ve made the difficult decision to postpone your event, be sure to: have a replacement date and venue in place and let people know about it offer to transfer any sold tickets to the new event. offer a refund (where possible if costs have not already been incurred) as well - your new event date or location may not work for everyone. On the bright side, if you are doing a sponsored event, you have even more time to raise sponsorship so that you can smash your target! It also gives you more time to train and get even fitter or more time to put in to organising your event and making it the best it can be. We’re in this together We’re just an email away, if you have any questions about your event or want some advice on how to go about rescheduling it, get in touch at [email protected] and we’ll help you with advice. Finally, please stay safe and, whether you go ahead with your event or postpone it to a later date, we hope you have a successful fundraiser and we look forward to hearing all about it and seeing your photos.