Fundraising should be fun, but it’s important that your events and activities are safe and legal, for everyone involved. Here are our top tips to ensure everything is above board.

Data protection

If you’re collecting information, only collect the information you will need. Keep it safe, do not share it, only keep it as long as you need it and dispose of it securely afterward, by shredding if it's in a hard format. 

You can find information about how we protect and use personal data in our privacy policy.

First aid

If you’re holding an event with lots of people, make sure you have appropriate first aid support in place. You can get advice from St John’s Ambulance or the British Red Cross. As a basic guide, there should always be someone on hand to help at smaller events, but for larger events involving around 500 people, there should be a minimum of two qualified first aiders on site.


If you're providing food, check Food Standards Agency guidelines on preparing, handling, cooking and storing food to ensure you keep everyone safe.


If your event involves the general public, it's important to have Public Liability Insurance in place. Check first to see if your venue already has this. If you’re holding an event at home on private property, check your insurance cover this too. Katharine House cannot be responsible for arranging insurance cover for your event.


If you’re holding an event in a public place, you must get permission first, either from the local authority or the property owner.


If you plan to take photos of other people at your fundraiser, please make attendees aware and if someone does not want to appear in photos, you must respect their wishes.

Public collections

If you are planning to hold a collection, please call our team first as you may need a licence. We can give you advice on this, and you can request buckets or tins. Please call us on 01295 816484, Monday to Friday 9am–5pm.

If you are under 18, you will need permission from a parent or guardian to raise money for Katharine House.


Raffles come under legislation for lotteries and fall under the gambling commission rules. If you are planning to run a raffle, to keep it legal and simple, you must only sell raffle tickets at the event/at the location, not before the event or offsite. The result can be declared at the event or after it has finished. More information about this can be found at the Gambling Commission.

We're here for you

If you have any questions about your fundraising, or any of the above, please get in touch - we’re happy to help!

We’re always here to support you and answer any questions you may have. We’d love to keep up to date with how you’re getting on and see any photos you’ve taken and see any promotion stuff you’ve put together.

To get in touch and find out what we can do to help please fill in our event registration form or email [email protected]

Event registration form

If you want a reminder of any of the advice in our fundraising your own way guide, here are links to all the pages:

And here's information for how to get your fundraised contributions to us quickly.